Access to a academic or noncredit Canvas course requires an active enrollment in the course. Most student and teacher enrollments are created automatically from ARIES, but others can be added manually.

For student access, the course must also be published, and the current date must be between the course start and end dates.

Permissions to perform different actions in Canvas (e.g. view or edit content and grades) depend on the user’s role in the course (Student, Teacher, etc.)

Student Enrollment Add/Drops and Teacher Assignments are updated several times daily, from ARIES to Canvas. (Changes entered into ARIES are included in the following batch update.)

Monday – Saturday	~6:10 a.m., 12:10 p.m., 4:10 p.m.
Sunday	~1:30 p.m., 6:30 p.m.

Students wishing to take a CSU course for academic credit must register in RAMweb.
These student enrollments are added systematically to Canvas in less than 12 hours.

Instructors, please DO NOT add “Students” to your Canvas course unless:

1. they are finishing a grade incomplete,
2. they are using a senior citizen visitation privilege

Instructors, to help determine the last date of academic participation for a financial aid recipient using Canvas activity:

First, try this (most students are hidden in “Prior Enrollments”):

1. From within your Canvas course, click People, then click the “More” icon (3 vertical dots) on the top right to select “View Prior Enrollments”.
2. Click the student’s name, and use the links under “More About This User” to view activity.

If the student is not in “Prior Enrollments”, then:

1. Login with your eID at Re-enroll My Student.
2. Complete the three fields, and click “Re-enroll Student”.
3. Click the new link to see the student in your Canvas course, and use the links under “More About This User” to view activity.

To enter the last participation date, follow the instructions at Office of Financial Aid for Enrollment Verification.

Students who are finishing a grade incomplete must be manually enrolled.

In Canvas, these roles have the following permissions:

Role	Content	Edit New Quizzes	Copy content to other courses	Grades	Interact with students	Enroll users
Teacher	Edit	X	X	Manage	X	X
Assistant Teacher	Edit	X	X	Manage	X
Designer - NewQuizzes	Edit	X	X		Email students
Designer	Edit		X		Email students
Teaching Assistant (TA)	View			Manage	*Email students *Enter comments on assignments *Cannot create Announcements
Student	View			View their own	X
Observer	View			View their associated student's if linked

All teaching assignments in CSU’s Information System, ARIES, are systematically added as “Teacher”.

To help students to distinguish between Teachers and assistants, manually enroll your support people as: Assistant Teacher, Designer, or TA.

Users must have an active CSU eID account to be enrolled in an academic Canvas course.

When a user’s eID expires, the user account and their enrollments are removed from Canvas.

Role	Canvas Enrollment Removed
Student	365 days after student’s last class
Faculty, Staff, Associate	The day after employee’s separation from CSU or the Appointment End Date. For faculty, please set their end date so it allows time for submitting final grades.

Instructors can provide temporary visitor access to a Canvas course for users without a CSU eID.

• For visitor access less than 30 days, such as a guest lecturer, use a “Visitor Account”, contact your college/area Canvas Coordinator for details.
• For visitor access 30 days or longer, your department must sponsor the user for a CSU Associate eID account:
  1. Work with your department HR staff to sponsor the associate. See Unit 12 of CSU’s HR Guide.
  2. The associate activates the eID account.
  3. Add the associate’s eID into the Canvas course: People > +People >Enter the eName and role > submit.

Per CSU’s Senior Citizen Visitation Privilege, citizens age 55 and older may visit Colorado State University resident instruction classes on a space-available basis at no cost.

Adding Senior Citizens to Canvas

If the instructor uses Canvas, the senior citizen can have access to the course in Canvas by following these steps:

1. The senior citizen gets permission from the instructor and completes the Senior Citizen Class Visitation Request Form
2. The instructor/department sponsors the senior citizen as an ‘associate’ to get an eID. That is, the department HR staff creates an “Associate” account for the citizen. Associate HR Info
3. The citizen goes to https://eid.colostate.edu/ to activate their eID.
4. The instructor manually adds the citizen’s eName as a student in the Canvas course:
   1. In your Canvas course > People > + People > enter the eName, select Student role and section > Next > Add Users > Done.
   2. This will send an email to the senior citizen, inviting them to the class, with a link to Canvas.