Course Ownership and Life Cycle
Please refer to Faculty Manual – Section J for rights and responsibilities related to creative works.
Courses are created systematically in Canvas for all graded sections.
Teaching Assignments and Enrollments
Instructors will see their courses in Canvas after their Department Scheduler enters teaching assignments into ARIES.
Enrollments for instructors and students are synced from ARIES (CSU’s student information system), three times daily, Monday – Saturday, and twice on Sundays. Other users with a CSU eID can be enrolled manually.
Instructors prepare course content by either developing it new right in their teaching shell, or copying course content from a previous course.
Course Dates for Students
Active Courses and Retention
Academic and noncredit courses (with content and student grades/activity) are kept in the production online learning system for five years after the course was taught. This is in accordance with the CSU’s Registrar’s retention guidelines (under Course Information) During this time:
- Instructors can copy content forward to re-use in other courses.
- Students can finish Incompletes in the original course.
- Data can be used for grade and student activity verification.
Academic and noncredit courses (with content and student grades/activity) are removed from the online learning system approximately five years after the course was taught. Deletions are performed annually, usually in June. A notice is emailed to instructors a few weeks prior to the deletions.
Course Deletion Schedule
|Courses by Year||Deletion Date|
|2016 SP/SM/FA||June 2022|
|2017 SP/SM/FA||June 2023|
|2018 SP/SM/FA||June 2024|